Team Management

Creating a Team

  1. How do I create a new Team?
  2. What is the difference between a “Team” and an “Activity Group”?

Managing Your Roster

  1. How do I invite friends and teammates who aren’t on Sportsvite to join my team?
  2. How do I recruit people from the Sportsvite community to join my team?
  3. How do I make a player co-captain?
  4. What is a co-captain and what can they do?
  5. What is the active list on my roster?
  6. What is the bench on my roster?
  7. What is the pending recruits list on my roster?
  8. How do I control who is added to games?
  9. How do I control who receives team emails?
  10. How do I remove players from my team?

Managing Your Schedule

  1. How do I view my team schedule?
  2. What’s the difference between the calendar view and list view of my schedule?
  3. How can I quickly enter a lot of games to my schedule?
  4. Which players are automatically added to events?
  5. What are the invite options for games and events?
  6. What are seasons?
  7. What are roster requirements and alerts?

Past Games Record

  1. How do I view my past games record?
  2. How is the season record calculated?
  3. What types of games are counted in the record?
  4. How do I add or edit results for a past game?
  5. How do I select MVPs for past games?

Team Email

  1. How do I send group emails to my team?
  2. Which players receive the emails?
  3. How do I control which players receive the emails?

Photo Albums & Team Features

  1. How do I add photos to my team and team events?
  2. What size photo can I upload?

Creating a Team

  1. How do I create a new Team?
    Creating your team is simple and takes just a minute. Go to sportsvite.com/teams/create and fill out the form. If you don’t already have a Sportsvite account, it’ll ask you to set this up as you create your team. Once you submit this form, your team is created and ready for you to add your players!
  2. What is the difference between a “Team” and an “Activity Group”?
    We differentiate these two types in order to make searching for teams easier, so you can find the right team or group you’re looking for.

    A “Team” is considered a group of people playing a pre-set schedule of games, typically in a win/loss sport such as Softball, Basketball, etc. Teams are usually registered in a recreational sport league. An “Activity Group” is more open to new members joining, the schedule of events is usually not pre determined, and activities are typically organized on an ad hoc basis. Choose Activity Group if you are simply a group of fans, or a group of people participating in non-competitive activities like Yoga or Running. Otherwise, choose Team.

Managing Your Roster

  1. How do I invite friends and teammates who aren’t on Sportsvite to join my team?
    Inviting your friends and teammates to your new team is a cinch. You must be a captain or co-captain in order to do this. To invite players, go to your team home page, and click the “Invite Players” tab on the left menu. You then enter (or import) the email addresses of the people you want to invite. You have the option to directly type in email addresses, or you can import directly from your email contact lists (gmail, yahoo, msn and aol mail). You can also import people who you have on your Sportsvite Players List.

    Once you’ve added and imported all the players to be invited, you can edit your invitation email message below to your liking. When you’re ready to send off the invite, click “Send Invites” and you’re done! These people will receive an email inviting them to join your team. They will be given a link to click which will allow them to say yes or no.

    Once you invite your friends and teammates like this, they will be added to your “active” roster.
  2. How do I recruit people from the Sportsvite community to join my team?
    You can search the Sportsvite community, and send invitations to existing members to join your team. We call this “recruiting” from the community. To do this, simply go search for players that match your needs. Next to each player is a link to “Recruit to a Team”. When you click this, you then must select which team (if you have more than one) and optionally provide a message to the player. After you confirm this, the player will be sent an invitation to join your team. Until the player actually accepts the invitation, they will show up in the “Pending Recruits” list in your team roster.
  3. How do I make a player co-captain?
    If you are the captain (or a co-captain) of your team, then you can make any other player on your team a co-captain. The player must be a member of the site to be set as co-captain (non-members will need to create an account first). To set co-captains, visit your team roster page, and next to each player you will see a toggle to set their co-captain status to either yes or no.
  4. What is a co-captain and what can they do?
    A co-captain is a special role assigned to a team player by the team captain or by another co-captain. Players must be site members in order to become co-captains. A co-captain can do everything the captain can do EXCEPT delete the team entirely. This includes all actions such as: editing the team profile details, adding and editing games and events, inviting more players, managing the roster, and deleting photos.
  5. What is the ACTIVE list on my roster?
    The ACTIVE list on your team roster is the list of players who are included on games that you add to your team schedule.
  6. What is the BENCH on my roster?
    The BENCH on your team roster is the list of players who are on your team, but are not active and will not be added to games. Although these players are not actively playing on games, they can still receive the team emails if you’ve specified that they should.
  7. What is the PENDING RECRUITS list on my roster?
    The PENDING RECRUITS list on your team roster is the list of all players that you searched for and “recruited” to join your team from the Sportsvite community. These players are not officially members of your team until they acknowledge and accept your invitation to join your team. They do not get added to games and are not included in team emails.
  8. How do I control who is added to games?
    When you add a game to your team schedule, the default set of players who are added to the game are the ACTIVE players from your roster. If you want to control which players are Active and not, you may move players back and forth from Active to/from Bench.

    Additionally, you can add more players to any game, even players not on your team. To do this, visit the game profile and click the “Invite More Players” tab in the left menu.
  9. How do I control who receives team emails?
    Every player on the team (which excludes the Pending Recruits) is eligible to receive team emails. You can control which of these player should and should not receive the team emails. To do this, go to your team roster page and use the toggle to the right of each player to turn “On Email List” to On or Off.

    Each player can additionally control their own email preferences, independent of these team settings.
  10. How do I remove players from my team?
    It’s easy to remove players from your team. You need to be the captain or a co-captain to do so. In order to remove players, go to the roster page, check the checkboxes next to all the players you wish to remove, and then click the bulk action “Remove Players” at the top. It will ask you to confirm this action. Once you do, these players will be removed from the team and all future team games.

Managing Your Schedule

  1. How do I view my team schedule?
    To view your team schedule, go to your team homepage and click the “schedule” tab in the left menu.
  2. What’s the difference between the calendar view and list view of my schedule?
    These are two different ways of looking at your same team schedule. Depending on your preference, you may want to see things in a calendar layout or as a simple list. We support both.
  3. How can I quickly enter a lot of games to my schedule?
    The best way to quickly add a bunch of games in one setting is to use the tool on the “list view” of your team schedule (this is also the default view of the team schedule). On this page, you’ll see a button to “Add More Games/Events”. Click this to see the form for adding games. You can easily keep adding games while staying on the same page. As you add games, the site will remember certain settings and pick defaults for you for many of the fields. This should help speed things up.
  4. Which players are automatically added to events?
    The players who are currently on your Active Roster are automatically added to any events you schedule. You can move players to/from the Bench to control which players get automatically added or not.

    After players are added to an event roster, you can edit the event roster to add/remove players manually.
  5. What are the invite options for games and events?
    When you add a game or event to your schedule, you have three options to choose from regarding email invites: Send Immediately, Send Later and Send Never. Here is what each means:

    Send Immediately: Email invites for this event will be sent to the players right now, as soon as you add the event. Use this option if you’re adding an event that is very soon.
    Send Later: Email invites for this event will be sent to players automatically at a date specified by you. Use this option to schedule events in the future, for which you don’t want to email players until a few days before the event.
    Send Never: Email invites will not be sent at all. Use this option if you do not want players to be emailed at all for some reason.
  6. What are seasons?
    Seasons are a way to group events together, so you can use the same team profile across multiple different seasons (instead of creating a new team for each new season you play). When you add events to your team schedule, they will be default added to the “current” season. The current season is the last season that’s been added.

    Seasons also play a role in the way your team’s Past Games Record is calculated and displayed.
  7. What are roster requirements and alerts?
    Roster Requirements is a feature that allows you to specify the minimum number of players you need to have RSVP’ed yes to an event. Roster Alerts is a feature that will email and/or text you before the event date to tell you you’re short on players. This feature is useful in helping you ensure you’ll have enough players for your event, and not have to forfeit. When you get a roster alert, that’s an indication that maybe you need to go recruit a sub from the Sportsvite community.

Past Games Record

  1. How do I view my past games record?
    Your past games record is part of your team schedule section. To view this page, click the “schedule” tab in your team’s left menu. Then click the clock icon in the top right of the schedule. You can also access you past games record from your team homepage – there is a link under the team schedule summary module in the right column.
  2. How is the season record calculated?
    The season record is calculated by adding up all the specified outcomes of all events in the season. The record accounts for Wins, Losses and Ties. If results have not been added for an event, then that event is not counted.
  3. What types of games are counted in the record?
    Only events of type “Game” are counted in the season record. The other types, “Scrimmage”, “Practice” and ‘Social Event” are not counted toward the record total.
  4. How do I add or edit results for a past game?
    The day after each event, the captain is emailed a reminder to go enter results for the event. THis email includes a link to the page where you enter results. For each past event on the Past Games page that does NOT have results entered, you’ll see a link for “Results not Entered”; click this to enter results for the event. Click this link to add results. For other events that already have results entered, you can edit the by clicking the link to their profile.
  5. How do I select MVPs for past games?
    When you are entering your event results, you have an option to either (a) pick the MVP or (b) allow the event players to vote on who the MVP should be. Only members of Sportsvite are eligible for MVP.

Team Email

  1. How do I send group emails to my team?
    It’s super easy to send a blast email out to your whole team or group. You can either use the form on the site, or do it directly from your email client.

    To send an email from the site, go to your team homepage and click the “Team Email” tab on the left. Once you arrive on that page, click the “Send a New Email” button and you’ll then see the form to send the email.

    To send an email directly from your email client, simply send an email as you normally would to the address TEAM_ID@sportsviteteam.com, where the TEAM-ID was chosen by your captain when the team was created. This email address is also displayed in the right column of your Team Email section.
  2. Which players receive the emails?
    All players who are on your team, whether they are active or benched, will receive the emails.
  3. How do I control which players receive the emails?
    You can control which players receive the emails on the team roster page. To do this, flip the toggle control for “On Email List” from yes to no and vice versa.

Photo Albums & Other Features

  1. How do I add photos to my team and team events?
    Any team player can upload photos to the team and also to team events. Photos added to team events will automatically show up on the team profile, and will be grouped by event.
  2. What size photo can I upload?
    Currently we support photos up to 5MB in size.